Submission of manuscripts

Please NOTE these important points before submitting your manuscripts to HKMJ:
The following materials MUST be sent to HKMJ with the correct arrangement at first submission:

(1) Cover letter with the following statements and signed by ALL the authors. Please send this cover letter to HKMJ either by e-mail or fax (852 2515 9061):

“No work resembling the enclosed article has been published or is being submitted for publication elsewhere. We certify that we have each made a substantial contribution so as to qualify for authorship and that we have approved the contents. We have disclosed all financial support for our work and other potential conflicts of interests.”

(2) Title page with (a) the title, (b) initials, surnames, and Chinese names (if available) of authors [maximum eight], with their degrees [maximum two] and affiliations, (c) the full address, phone and fax numbers, and email address of the corresponding author, and (d) a short running head of no more than 40 characters. If available, the Chinese names of authors should be provided.

(3) Arrangement

Abstract
The abstract should not exceed 250 words for structured abstracts (Original articles, Review articles) or 150 for unstructured abstracts (Case reports, Medical practice). Provide up to five key words taken from Index Medicus Medical Subject Heading (MeSH) terms. Where possible, a Chinese translation of the abstract should also be provided. For Original Article submissions, authors should also provide one to three points of each of the following: (a) New knowledge added by the study, and (b) Implications for clinical practice or policy.

References
References should follow the Vancouver style and should be numbered in the order they appear. Abbreviate journal names according to Index Medicus. List all authors up to 6; if more than 6, list the first 3 and then ‘et al.’

Tables and Figures
They should be numbered and prepared on separate sheets. Tables require a heading and Figures a legend, also prepared on separate sheets. Figures must be good drawings or original photographs, not photocopies or negatives, and no larger than 21 x 30 cm. Costs of colour printing will be charged to authors.

Original Articles:
should not exceed 3000 words; number of tables, figures, or both not more than six; and references not more than 40.

Review Articles:
are, in general, invited papers, but unsolicited reviews may also be considered. The text should not exceed 4000 words; number of tables, figures, or both not more than six; and references not more than 60.

Medical Practice papers:
are papers presenting overviews of current medical practice that may include the authors’ own experience. The length restrictions are the same as those for Original articles.

Case Reports:
will be accepted only if they deal with a clinical problem that is of sufficient interest. The text should not exceed 1500 words; number of tables, figures, or both not more than two; and references not more than 15.

Pictorial Medicine papers:
are papers presenting unique clinical encounters that are best illustrated by photographs, radiographs, or other figures. These papers are not intended as vehicles for case reports, but will go through the usual peer review process. An abridged version with one to two images and a brief description will be published in the print copy of the Journal.
The full version of the paper will only be available on the Journal website <www.hkmj.org>. The full online version of the Pictorial Medicine paper will also be submitted for listing in the National Library of Medicine.
How to prepare your submission to the Pictorial Medicine section:
◊◊ On the Title Page: provide (1) the title (<12 words) of your submission; (2) the name(s) of author(s) (maximum, four), their highest academic degrees (maximum, two), affiliation(s); and (3) the full address, phone and fax numbers, and email address of the corresponding author.
◊◊ Abridged version: Select one to two figure(s) from the full version, and provide a legend/ summary of <150 words. Authors need to be selective when choosing the figure(s), as the abridged version of each paper occupies half a printed page only.
◊◊ Full version: The full paper should contain no more than 500 words; the number of tables, figures, or both should not be more than four; and references not more than five.

Letters to the Editor:
Letters discussing a recent article in the HKMJ should be sent within 6 weeks of the article’s publication. Letters that do not refer to a HKMJ article may also be considered. The text should not exceed 250 words, with no more than one figure or table, and five references.

Video clips:
The HKMJ invites authors to submit video clips for publication on the Journal’s website, along with their submission of manuscripts. All video clips will be subject to peer review. The Hong Kong Academy of Medicine will hold the copyright on all video clips published on the Journal’s website, unless otherwise indicated. Up to three (3 minutes maximum each) videos per manuscript submission will be accepted. Generally, the video clip is used to support the technique description. Additional data regarding the results of the procedure described should be included with the manuscript. For details on video clip submission, please go to Information for Authors on the journal website.

The total file size should not exceed 4 MB. If your manuscript is prepared according to the above guidelines, you are ready to submit your manuscript: