Submission of manuscripts
(online version, updated on 18 August 2015)
Please NOTE these important points before submitting your manuscripts to HKMJ:
The following materials MUST be sent to HKMJ with the correct arrangement at first submission:
(1) Cover letter with the following statements and signed by ALL the authors. Please send this cover letter to HKMJ either by e-mail or fax (852 2515 9061):
“No work resembling the enclosed article has been published or is being submitted for publication elsewhere. We certify that we have each made a substantial contribution so as to qualify for authorship and that we have approved the contents. We have disclosed all financial support for our work and other potential conflicts of interests.”
(2) Title page with (a) the title, (b) initials, surnames, and Chinese names (if available) of authors [maximum eight], with their degrees [maximum two] and affiliations, (c) the full address, phone and fax numbers, and email address of the corresponding author, and (d) a short running head of no more than 40 characters. If available, the Chinese names of authors should be provided.
(3) Arrangement
The abstract should not exceed 250 words for structured abstracts (Original articles, Review articles) or 150 for unstructured abstracts (Medical practice). Where possible, a Chinese translation of the abstract should also be provided. For Original Article submissions, authors should also provide one to three points of each of the following: (a) New knowledge added by the study, and (b) Implications for clinical practice or policy.
References should follow the Vancouver style and should be numbered in the order they appear. Abbreviate journal names according to Index Medicus. List all authors up to 6; if more than 6, list the first 3 and then 'et al.'
Do not submit tables as photographs. Number tables consecutively in the order of their first citation in the text and supply a brief title for each. Give each column a short or abbreviated heading. Place explanatory matter in footnotes, not in the heading. All non-standard abbreviations used in each table should be defined in the footnotes, in alphabetical order. For footnotes, use the following symbols, in this sequence: *, †, ‡, §, ∥, ¶, **, ††, ‡‡,...Statistical measures of variations such as standard deviation, standard error of the mean, or confidence interval should be identified in headings. Vertical rules and horizontal rules should be omitted. Ensure that each table is cited in the text.
We accept the following formats for submission of digital files of images: EPS, TIFF, JPEG (use only the maximum quality compression setting). Resolution of all figures should be at least 300 dpi. Number illustrations consecutively in the order of their first citation in the text. Titles and detailed explanations should be confined to legends and not included in illustrations. Photomicrographs must have internal scale markers and include magnification and stain used. Photographs of persons must be retouched to make the subject unidentifiable, and be accompanied by written permission from the subject to use the photograph (consent forms are available from the HKMJ website).
When symbols, arrows, numbers, or letters are used to identify parts of the illustrations, each one should be identified and clearly explained in the legend. Explain the internal scale and identify the method of staining in photomicrographs.
Costs of colour printing will be charged to authors.
Original Articles:
should not exceed 3000 words; number of tables, figures, or both not more than six; and references not more than 40.
Review Articles:
are, in general, invited papers, but unsolicited reviews may also be considered. The text should not exceed 4000 words; number of tables, figures, or both not more than six; and references not more than 60.
Medical Practice papers:
are papers presenting overviews of current medical practice that may include the authors’ own experience. The length restrictions are the same as those for Original articles.
Case Reports: (please note new requirements on format, word count and number of references)
will be accepted only if they deal with a clinical problem that is of sufficient interest. An abstract is not required. Text should be formatted under two headings: Case report and Discussion. The text should not exceed 1000 words; number of tables, figures, or both not more than two; and references not more than 5.
Pictorial Medicine papers:
are papers presenting unique clinical encounters that are best illustrated by photographs, radiographs, or other figures. These papers are not intended as vehicles for case reports, but will go through the usual peer review process. An abridged version with one to two images and a brief description will be published in the print copy of the Journal.
The full version of the paper will only be available on the Journal website . The full online version of the Pictorial Medicine paper will also be submitted for listing in the National Library of Medicine.
How to prepare your submission to the Pictorial Medicine section:
On the Title Page: provide (1) the title (<12 words) of your submission; (2) the name(s) of author(s) (maximum, four), their highest academic degrees (maximum, two), affiliation(s); and (3) the full address, phone and fax numbers, and email address of the corresponding author.
Abridged version: Select one to two figure(s) from the full version, and provide a legend/ summary of <150 words. Authors need to be selective when choosing the figure(s), as the abridged version of each paper occupies half a printed page only.
Full version: The full paper should contain no more than 500 words; the number of tables, figures, or both should not be more than four; and references not more than five.
Letters to the Editor:
Letters discussing a recent article in the HKMJ should be sent within 6 weeks of the article’s publication. Letters that do not refer to a HKMJ article may also be considered. The text should not exceed 250 words, with no more than one figure or table, and five references.
Video clips:
The HKMJ invites authors to submit video clips for publication on the Journal’s website, along with their submission of manuscripts. All video clips will be subject to peer review. The Hong Kong Academy of Medicine will hold the copyright on all video clips published on the Journal’s website, unless otherwise indicated.
The video(s) should be submitted in the following format: (1) mp4 file format; (2) a minimum 16:9 resolution of 640 (width) x 360 (height); (3) audio (voice over) of 256 kbps (minimum); and (4) maximum duration of 3 minutes.
Up to three videos per manuscript submission will be accepted. Generally, the video clip is used to support the technique description. Additional data regarding the results of the procedure described should be included with the manuscript.
The total file size should not exceed 4 MB. If your manuscript is prepared according to the above guidelines, you are ready to submit your manuscript: